The Library Procedures

                                                                                                                
The operational procedures of the library are based on collection through acquisition, exchanges, generation, recording, organisation, management, retrieval and dissemination to library users for reference, research and readings to enhance technical work and information purposes.



Methods of monitoring/measuring sets objectives

The Library staff job performance standards are measured through personal monitoring, supervisions or library job processing sheet movements and other SON Library services documentation/statistics indicators based on ISO 11620: 2000 to ensure that the library records systems procedures and processes are being implemented according to set objectives as listed below:

Ø Library user perception of services;

Ø Ability to provide document to users;

Ø Speed of document retrieval both open and close stack;

Ø Lending documents;

Ø Document delivery from external sources;

Ø Capacity to satisfy enquiring and reference service;

Ø User education;

Ø Facilities;

Ø Technical services;

Ø Promotion of services;

Ø Availability and use of human resources;

Ø Attitude of library staff;

Ø Performs selection/acquisition of library materials;

Ø Monitoring and evaluation of library operations;

Ø Monitoring and evaluation of library personnel and their activities;

Ø Provides ICS call number to all NIS;

Ø Handles library correspondences;

Ø Maintains liaison with other library organisations;

Ø Handles the production/finishing of standards/normative documents;

Ø Advises/handles the library electronic and website/Internet systems operations;

Ø Systems administration;

Ø Other duties from the Director General/Management.


Cataloguing/classification


This involves the preparation of entries of deliveries, registration, cataloguing and classification of such documents for record administration and management. We create


Ø Catalogue database

Ø Authority file

Ø Subject file

Ø OPAC

Ø Inventory control

Ø Shelf list and statistic.


Circulation/Client Services control record


This involves the process of registering client, lending and locating the library documents and other reference collections. The client records give instance status information about the loan items and the user.


Ø Output generation

Ø Client report and overdue notices

Ø Reservation, user statistics

Ø Printed circulation


Serials


This deals with publication issued in successive parts at regular and irregular intervals. It affects the function of selection, ordering, receipt, accession and renewal of subscription.

Library Procedure and Work Methods
The main procedure employed by the library to ensure operation is through the following:


Ø Library Acquisition

Ø Cataloguing/Classification (technical)

Ø Circulation (client services)

Ø Information Technology

Ø Serial Management


Library Acquisition (Collection Development)


This involves sourcing, selection and acquisition of library documents like standards, books through

Ø Purchase

Ø Gift and exchange to boost reading and reference holdings

Ø The following methods are used to ensure control of the operations here

Ø Order Process Form

Ø Client Suggestion Process form

Ø Client feedback Form


Cataloguing/Classification


This involves the preparation of entries of the deliveries, through accession register, cataloguing and classification both manually and electronic, of such documents for records purpose and administration. The available applicable records used are:



Ø Catalogue database entries

Ø Authority File/Shelf List

Ø Subject File

Ø Accession Register for Inventory

Ø Control and Statistics